Sponsor Terms & ConditionsBACKGROUND: NHFP refers to the New Hope Presbyterian Church located at 13310 S Black Bob Rd, Olathe, KS 66062, and its food ministry New Hope Food Pantry. The New Hope Presbyterian Church is a tax-exempt charitable organization under Section 501(c)(3) of the Internal Revenue Service. EIN: 48-0863572
PROMOTIONAL RIGHTS: By signing this agreement, the Donor agrees to give NHFP permission to print or publish information regarding donation in any and all marketing and advertising campaigns as well as publish their image, logos and other provided copyrighted materials, names and/or images. Some of the promotional vehicles may include, but are not limited to written articles, advertisements, press releases, email blasts, printed brochures and fliers, direct mailings, banners and signage, website advertisements and postings, t-shirts, event calendars et al. The donor agrees to give NHFP express permission to advertise and promote the relationship as a donor, partner or affiliate with NHFP. PRESS RELEASES: Donor agrees to allow NHFP to promote donations and their subsequent companies via press releases written for the express intent of promoting the Olathe Volley To H.O.P.E. event and the NHFP and increasing attendance at this and future events. It is understood that any press release issued regarding any aspect of the NHFP or the Volley To H.O.P.E. event may be done so using donor information, logos and images in conjunction with the information being released. MARKETING: NHFP agrees to have donor’s logos added to the website /fundraiser site within seven days of received donation and logo. The donor is responsible for providing any logos deemed necessary by NHFP marketing agent June 24th, 2022 in order to aid posting your logo or company name in ALL printed marketing materials. Logos for companies donating the same level will be posted in order the monies are received. NHFP reserves the right to publish images taken from the donors website or as found on the internet should they be needed in order to publish the marketing materials by agreed upon time or in making changes at a subsequent date. ATTENDING RIGHTS: Volley To H.O.P.E. is a free event to attend as a spectator however every donor will be provided free entries into the volleyball tournament should they choose to play. The level of donation denotes how many individual entries are provided. Hot dog lunches are included in some donation levels, but not all. FORCE MAJEUR: The NHFP or any of their affiliates shall not be deemed in violation of this Agreement if it is prevented from performing any of the obligations hereunder by reason of strikes, boycotts, labor disputes, embargoes, shortages of material, acts of God, acts of public enemy, acts of superior governmental authority, weather conditions, riots, rebellions, sabotage, or any circumstances for which it is not responsible or which are not within its control. In the case that any such circumstance cause the event to be canceled, the Exhibitor waives any claims for damages or compensation. RAIN OUT DATE: Should the event be cancelled due to inclement weather, one rain out date will be provided to try to hold another event. The reschedule date shall be 08/13/2022 at 10 a.m. unless inclement weather again causes it to be cancelled, in which case the event will not be rescheduled a third time. INDUSTRY EXCLUSIVE: NHFP will honor the promotion of only 1 business per industry for the Volley To H.O.P.E. event. This is for our donors to represent their industry as supporters of NHFP’s 2022 Summer event. NHFP will take the donors on a first-come first-served basis. PAYMENT FOR SPACE: The payment schedule is listed on the front side of this application. Checks should be made payable to NHFP. In the event of cancellation by a Donor, an assessment to cover services performed and other damage relating to the cancellation shall be as follows: donations received are donations and monies will not be returned for cancellation under any circumstances. It is agreed that NHFP reserves the right to reassign cancelled sponsorships. It does not relieve the canceling donor from the responsibility of paying. Payment for sponsorship shall be made in full with application, and said payment shall be considered a Donation. It is agreed that NHFP reserves the right to reassign cancelled booths. It does not relieve the canceling show exhibitor from the responsibility of paying. *Online payment is available. Visit our site https://nhfp.cbo.io/ and go to the “Buy Tickets” page to order under the “Vendor Booths” section. All major credit cards accepted through our fundraising application, ClickBid. New Hope Food Pantry is a ministry of the New Hope Presbyterian Church of America. We are a 501(c)(3) nonprofit organization. EIN:48:-0863572 |
Vendor terms & ConditionsBACKGROUND: NHFP refers to the New Hope Presbyterian Church located at 13310 S Black Bob Rd, Olathe, KS 66062, and its food ministry New Hope Food Pantry. The New Hope Presbyterian Church is a tax-exempt charitable organization under Section 501(c)(3) of the Internal Revenue Service. EIN: 48-0863572
RIGHTS: The rights and privileges granted by New Hope Food Pantry (to be called NHFP or H.O.P.E. event from hereforth) in this contract are only those stated herein, no part of which shall be sublet or assigned. Solicitations of NHFP patrons by Exhibitor or agents of Exhibitor deemed objectionable by NHFP may be removed, without liability for damage. OBSTRUCTIONS: Obstructing of visitors passageways, use of public address systems, recorders, gongs, bells or any other objectionable device or method of attracting attention shall not be permitted. NHFP shall be the sole authority as to what is objectionable and all such decisions shall be final. EXHIBITS: Any item or structure placed upon a leased facility or area shall conform and be operated in compliance with requirements of NHFP, public health agencies and all County, State and Federal Laws, rules and regulations. FUNCTIONS: It is understood that NHFP is merely performing the function of obtaining a location for and promoting the show. Neither NHFP, nor any of its agents or employees has made any representations to the Exhibitor beyond those specifically contained in this Agreement. All activities carried on by the Exhibitor or any other party during the course of the event which are not otherwise restricted by this agreement shall be the sole responsibility of the Exhibitor. LIABILITY DISCLAIMER AND INDEMNIFICATION COVENANTS: NHFP hereby disclaims any and all liability to Exhibitor for damage of any kind allegedly sustained by the Exhibitor as the direct or proximate consequence of any negligent act or omission on the part of the event. The H.O.P.E. event and Exhibitor agree that this disclaimer of liability for negligence shall not be construed as releasing and discharging the event from liability or damage of any kind attributable to a willful, wanton or malicious act of the event intentionally and knowingly perpetrated or omitted with complete indifference to or conscious disregard for the safety, rights or interests of Exhibitor. FORCE MAJEUR: The NHFP shall not be deemed in violation of this Agreement if it is prevented from performing any of the obligations hereunder by reason of strikes, boycotts, labor disputes, embargoes, shortages of material, acts of God, acts of public enemy, acts of superior governmental authority, weather conditions, riots, rebellions, sabotage, or any circumstances for which it is not responsible or which are not within its control. In the case that any such circumstance cause the event to be canceled, the Exhibitor waives any claims for damages or compensation. ASSIGNMENT: Exhibitor shall not assign, sublet or apportion the whole or any part of the space allotted, nor permit any other party to exhibit therein any goods, or advertising matter other than those manufactured, distributed or sold by the Exhibitor in the regular course of his business, nor permit any representative of any firm or company not exhibiting to solicit business or take orders in this space. DISPUTES: NHFP shall be the final arbiter of disputes between Exhibitors and/or concessionaries. SECURITY PERSONNEL will not be on duty. Neither the sponsors, the employees thereof, nor any member of the H.O.P.E. event will be responsible for injury, loss or damage that may occur to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever prior, during or subsequent to the period covered by the Exhibit contract, and the Exhibitor on signing this contract expressly releases the NHFP and its employees from, and agrees to indemnify same against any and all claims for such loss, damages or injury. RULES: The NHFP shall have full power to interpret or amend these rules. The NHFP reserves the right to make such rulings as may appear to be in the best interest of the event, and the Exhibitor agrees to abide by such rulings. BOOTH CONSTRUCTION: Single booth size will be 10’x10’. Exhibits shall be constructed and arranged so that they do not obstruct the general view nor hide other exhibits. NHFP regulations require that exhibits and exhibit materials exceeding 120” in height be approved by the H.O.P.E. event committee. CARE OF EXHIBIT SPACE: The NHFP volunteers will sweep and clean the parking lot, but each Exhibitor must keep spaces clean and in good order. Each booth must be manned during show hours by at least one person. COMBUSTIBLE MATERIALS AND FIRE REGULATIONS: All decorations must be flame proofed to the satisfaction of the Fire Department. No combustible oils or gases can be used as part of an exhibit. UNOCCUPIED SPACES: If the Exhibitor fails to occupy the space contracted for, or fails to comply in any other respect with the terms of this agreement, the NFHP has the right to use such space in any manner without releasing the Exhibitor from paying the sum agreed upon on this contract. SERVICES: The H.O.P.E. event coordinator will answer questions for exhibitors regarding items or services needed related to exhibiting at the event such as special booth equipment, electricity, carpentry, decorating, sign making, cartage, uncrating, erecting, dismantling or re-crating. SHIPPING AND STORAGE: Shipping and storage of exhibit materials or products can be discussed with the event coordinator. There is no storage space available for the event or its exhibitors. ASSIGNMENT OF EXHIBITION SPACE: Space will be assigned based upon the date of receipt of application along with payment required. It is the sole discretion of the event committee to assign or determine final decisions on booth assignments. LOAD-IN OF EXHIBITS: Exhibitors may load-in displays on Saturday 7/30/2022 from 7:00-10:00 AM. REMOVAL OF EXHIBITS: Exhibits cannot be dismantled until 2:00 PM on 7/30/2022. All exhibits must be removed by 6:00 PM on 7/30/2022 unless arrangements have been made with the H.O.P.E. event committee prior to event opening. Any exhibits not completely dismantled and removed by that time will be removed by the official H.O.P.E. event volunteer at the prevailing rates and charged to the Exhibitor. PAYMENT FOR SPACE: Checks should be made payable to New Hope Food Pantry. In the event of cancellation by an Exhibitor, an assessment to cover services performed and other damage relating to the cancellation shall be as follows: donations received for booth space are donations and monies will not be returned for cancellation under any circumstances. It is agreed that NHFP reserves the right to reassign cancelled booths. It does not relieve the canceling show exhibitor from the responsibility of paying. Payment for booth space shall be made in full with application, and said payment shall be considered a Donation. *Online payment is available. Visit our site https://nhfp.cbo.io/ and go to the “Buy Tickets” page to order under the “Vendor Booths” section. All major credit cards accepted through our fundraising application, ClickBid. |
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